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Manage personal info online with convenient new tool from HR
Posted Friday, October 14, 2011 3:43 PM
 
ROSE UPDATE
 
Having access to personal information quickly and securely is fast becoming a consumer expectation. Offering the same ease and accessibility as online banking, the University of Manitoba’s newly minted self-service tool allows employees to review and manage their own information online. “This is your information,” offers Jan Spak, director of HR Services, “who better to manage it than you?”

Accessible through JUMP, off of the U of M home page, the self-service tool is intuitive and simply designed, with tabs for personal, pay and benefit information. A helpful series of “useful links” also appear in each section.


Some highlights include:

- My Pay: Lets employees review and download electronic pay stubs and T4 slips, as well as accrued vacation and overtime.

- My File: Allows employees to update their contact information and review employment status, position history and service years.

- My Benefits: Lets employees review their current benefit coverage, beneficiaries and dependents.

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Once information is updated by the user, those changes are immediately reflected on the site, offers Patty Sanders, HRIS Manager. This effectively eliminates the need to call HR for information on your vacation balance, or fill out paperwork just to change your mailing address. As a result, the self-service tool is expected to free up significant staff time. “By using this tool, our work becomes less transaction-based and more focused on strategic support and providing better services to employees,” explains Spak.


The self-service tool can be accessed by all employees, employed students and retirees at any time of day, from any computer, anywhere in the world. “Think of the benefit to researchers in other countries or people on maternity leave,” offers Spak.

While the tool is simple to navigate, the HR team has put a number of support systems in place to assist new users. An HR help desk has been established and will be staffed by trained members of the HR team. Able to walk users through the tool, they will also direct callers who need assistance accessing the site via JUMP to the university’s Shared Services help desk. A short eLearn video, as well as a series of frequently asked questions, has been posted on both the HR and ROSE websites. For those without regular access to a computer, a list of free computer kiosks located across campus also appears on those sites.

The HR project team has begun working on an additional module of the self-service tool. The Management Information Portal (MIP) is a dashboard within self-service that allows managers and supervisors to electronically approve personnel requests, manage HR request for position changes, access reports and view employee leaves and sick time.

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REACH-UM readies to launch

The University of Manitoba’s eRecruitment tool, REACH-UM is readying to go live. The tool will be available for posting and receiving applications for support positions in early November. This will be the first of three major user group rollouts. Future phases will include postings for sessional instructors, teaching assistants and senior administrators, as well as academic positions.

For individuals involved in hiring support staff positions, the REACH-UM tool will provide a start-to-finish electronic hiring and on-boarding process. From creating a requisition, to providing a successful candidate with workplace information, REACH-UM aims to improve the overall recruiting experience.

REACH-UM will enable applicants to search posted positions online, apply online, create their own personal profile, and receive notifications of job opportunities tailored to their skills and interests. It will also allow for personal information to be updated in a timely way.

Watch the HR and ROSE websites in early November for more information on the launch of REACH-UM tool.


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Read about all of the ROSE initiatives on the resource optimization website at the link below.

Follow ROSE on Twitter: @ROSEumanitoba
 
For more information, contact:
Lindsay Stewart Glor
Client Relations Coordinator, Internal Projects
Marketing Communications Office
indsay_stewart_glor@umanitoba.ca
Phone: (204) 474-9368
 
Related Links (Internal):
  •ROSE