Make sure you are already logged in. Navigate to the section that you want to add the news to. Click the "News" link in the Tool Bar, then click the "Add News" link in the Utility Bar.

The news form is split up in to four different parts. The following is a description of each part and all associated fields.

General Information

1. Title
 
Give a short title to the news that users will see whenever browsing or searching news.
2. Version Note
 
Use this field to add a note about the current version so that it is easier to distinguish between different versions when viewing the version history.
3. Search
 
Checking this option makes the news item searchable by the search utility.
4. Activate
 
Checking this option makes the news immediately visible on the site to other users. Leaving this option unchecked will hide the news item from other users.
5. Workflow
 
If the content will be sent through a workflow so that multiple users will be part of the content creation process, choose the workflow here.
6. Date Added
 
This is the date that the news was announced. This field will contain the current date by default, but a different date can be supplied if it should appear as though the news was announced sometime in the past. If you would like news to be added to the future, the news item will only be visible to the Section Owner, Tool Managers for the News tool, and Administrators before the date indicated as the start date. Once the start date is no longer in the future, all users will see the news item.
7. Time Added
 
This is the time that the news was announced. This field will contain the current time by default but can be changed to any time the user wishes.
8. Summary
 
Use this field to provide a short summary of the news. This will be shown on the Section Summary, as well as the day view. If a summary is not included, the Section Summary page will show the first few lines of the Details field instead (if there are any details provided).

If you would like the summary to be displayed when users are viewing the details for the news, check the Show summary when viewing details checkbox. The summary will appear after the title but before the details.

9. Details/URL
 
If you check the Details option, you can enter a body of text to describe the news and to provide any additional information that the form might not provide. See the HTML Editor and Submitting Content as HTML help pages for information about HTML content.

If you check the URL option, then you can provide a link that users can click to get more information about the news instead of providing your own details (for example, if the news has already been announced on a different Web site).

Images

1. Image
 
This is the image that will appear in the body of the news. To select an image, click the "Browse..." button and choose an image from your machine. You can upload images with the following extensions: jpg, jpeg, gif, and png. Note that the application does not restrict the dimensions of the image; therefore, it's a good idea to view the news after you add it to see if the image is an appropriate size.

If you would like this image to appear as the Summary Image as well (see item #4), check the Show image in user and section summaries checkbox.

2. Align
 
You can choose to have the image aligned to either the left-hand side of the page or the right-hand side of the page when viewing the details of the news.
3. Caption
 
This is the text that will appear directly beneath the image. Use this field to describe the image, to give credit to the photographer/graphic artist, etc.
4. Summary Image
 
This field functions just like the Image field, but the Summary Image is displayed on the section Summary Page. This image should be small because it will be displayed with other news summaries which might also have their own Summary Images.

Therefore, if a section is private, be sure to refrain from adding images that contain sensitive information. All other information, however, is stored in the nTreePoint database and is only accessible by authenticated users with access to the given section.

Contact Information

If you would like to provide details for a person who can be contacted by users if they have any comments or questions regarding the news, this is the section where that is done. First of all, choose between the Don't show contact information option and the Show contact information option. (Note: If you do not see this option, is it because either the Section Owner or the Administrator of the application has required that all news for the current section must have contacts.)

If you selected the Show contact information option (of if the option was not available), you will then need to select between the User Login and Provide contact information for this event options. If you select the User login option, you can then enter the login of the user in the provided field. The contact information that was entered for that user's account will then be displayed when the news is viewed. If you do not know the login of the user, click the "Browse..." link to perform a search (see the "User Selection Dialog" help page for more information). If you select the Provide contact information for this event option, you can manually enter the contact information for the news. Note that if you choose this option, you must enter at least a contact name and either an email address or a phone number.

Note: It is recommended that, whenever possible, a user login be provided for the contact information. If you know that the user already has an account in the system, then use that user's login. This way, if the user ever updates her account information (for example, if she gets a new phone number), the information will automatically be changed for all news where that user is a contact. If you manually enter this information, and it then changes, you will have to manually change the contact information for all news items for which the user is the contact.

Related Links

Use this section to provide links to other sites and Web pages that are relevant to the news item. Internal Links are links that are internal to your Web site, your organization, or your department. External Links are links to pages and sites outside your own site/organization/department. You can provide up to three Internal Links and three External Links. Each link has the following fields:

1. Caption
 
This is what the user will see when the link is displayed. Clicking the caption will take the user to the URL (see #2).
2. URL
 
The URL is the address of the site or page that the user will be taken to when he clicks the caption.

Note: The News tool will allow you to add news in the future, but only the Section Owner, Tool Managers, and Administrators will be able to see the news item. The news will appear to all users only after the Date Added value is less than or equal to the current date. Additionally, email will not be sent to users who have subscribed to the News tool for the current section until the date becomes current. The nTreePoint service must be running in order for this to occur.