Make sure you are already logged in. Navigate to the section that you want to add the new event to. Click the "Events" link in the Tool Bar, then click the "Add an Event" link in the Utility Bar.

The events form is split up in to five different parts. The following is a description of each part and all associated fields.

General Information

1. Title
 
Give a short title to the event that users will see whenever browsing or searching events.
2. Version Note
 
Use this field to add a note about the current version so that it is easier to distinguish between different versions when viewing the version history.
3. Search
 
Checking this option makes the event searchable by the search utility.
4. Activate
 
Checking this option makes the event immediately visible on the site to other users. Leaving this option unchecked will hide the event from other users.
5. Workflow
 
If the content will be sent through a workflow so that multiple users will be part of the content creation process, choose the workflow here.
6. Summary
 
Use this field to provide a short summary of the event. This will be shown on the Section Summary page. If a summary is not included, the Section Summary page will show the first few lines of the Details field instead (if there are any details provided).

If you would like the summary to be displayed when users are viewing the details for the event, check the Show summary when viewing details checkbox. The summary will appear after the title but before the details.

7. Start Date
 
The day on which the event takes place. As with all dates within the application, the required format is mm/dd/yyyy.
8. Start Time
 
The time that the event begins. If your event does not have a start date (for example, if it is an all-day conference or a holiday), check the Start time not applicable checkbox.
9. Duration
 
The amount of time in hours and minutes that the event will last. If you checked the Start time not applicable checkbox in the previous field, this field will be ignored.
10. Location
 
The address, building, room number, etc. where the event will take place.
11. Location URL
 
If the there is a Web page that has directions to the location or other information concerning the location, you can provide that URL here.
12. Details/URL
 
If you check the Details option, you can enter a body of text to describe the event and to provide any additional information that the form might not provide. See the HTML Editor and Submitting Content as HTML help pages for information about HTML content.

If you check the "URL" option, then you can provide a link that users can click to get more information about the event instead of providing details (for example, if the event has already been announced on a different Web site).

Images

1. Images
 
This is the image that will appear in the body of the event. To select an image, click the "Browse..." button and choose an image from your machine. You can upload images with the following extensions: jpg, jpeg, gif, and png. Note that the application does not restrict the dimensions of the image; therefore, it's a good idea to view the event after you add it to see if the image is an appropriate size.

If you would like this image to appear as the Summary Image as well (see item #4), check the Show image in user and section summaries checkbox. This allows you to upload a single image that will be used in both places. Note again, however, that summary images need to be fairly small due to the fact that the summaries are lists of multiple events. You will want to keep this in mind if you are using a single image for the details of the event and the summary.

2. Align
 
You can choose to have the image aligned to either the left-hand side of the page or the right-hand side of the page when viewing the details of the event.
3. Caption
 
This is the text that will appear directly beneath the image. Use this field to describe the image, to give credit to the photographer/graphic artist, etc.
4. Summary Image
 
This field functions just like the Image field, but the Summary Image is displayed on the Summary Page for the Sections. This image should be small because it will be displayed with other event summaries which might also have their own Summary Images.

Note: The images that are added using this form are stored in the "/Tools/200/Images" folder of the nTreePoint Web site. Therefore, if a section is private, be sure to refrain from adding images that contain sensitive information. All other information, however, is stored in the nTreePoint database and is only accessible by authenticated users with access to the given section.

Repeat

This section allows you to set the repetition interval for your event, if applicable. Simply choose one of the various options and, if you have chosen any option other than None, enter a Repeat until date. This is the date that the event will stop repeating.

Contact Information

If you would like to provide information about someone who can be contacted by users if they have any comments or questions regarding the event, this is the section where that is done. First of all, choose between the Don't show contact information option and the Show contact information option. (Note: If you do not see this option, is it because either the owner of the section or an administrator of the application has required that all events for the current section must have contacts.)

If you selected the Show contact information option (of if the option was not available), you will then need to select between the User Login and Provide contact information for this event options. If you select the User login option, you can then enter the login of the user in the provide field. The contact information that was entered for that user's account will then be displayed when the event is viewed. If you do not know the login of the user, click the "Browse..." link to perform a search (see the "User Selection Dialog" help page for more information). If you select the Provide contact information for this event option, you can manually enter the contact information for the event. Note that if you choose this option, you must enter at least a contact name and either an email address or a phone number.

Note: It is recommended that, whenever possible, a user login is provided for the contact information. If you know that the user already has an account in the system, then use that user's login. This way, if the user ever updates her account information (for example, if she gets a new phone number), the information will automatically be changed for all events where that user is a contact. If you manually enter this information, then if it changes and the user is the contact for several events, you will then have to manually change the contact information for each of those events.

Related Links

Use this section to provide links to other sites and Web pages that are relevant to the event. Internal Links are links that are internal to your Web site, your organization, or your department. External Links are links to pages and sites outside your own site/organization/department. You can provide up to three Internal Links and three External Links. Each link has the following fields:

1. Caption
 
This is what the user will see when the link is provided. Clicking the caption will take the user to the URL (see #2).
2. URL
 
The URL is the address of the site or page that the user will be taken to when he clicks the caption.